When a tenant moves out

When a tenant moves out of your rental property, they are liable for the parts of the refurbishment that are mentioned in the tenancy agreement. However, if you do not match the Danish Rental Act, you risk losing the money that the tenant should pay for refurbishment. Below, we will go through your obligations when a tenant moves out.

1. Verify the termination of the tenancy agreement

When a tenant terminates their tenancy, you should verify the termination, and you can use this as an opportunity to remind the tenant about the last date for moving out.

You risk throwing money out the window if you do not match your obligations as a landlord.

2. Find the moving in report

If the tenancy agreement is created after 1 July 2015, you must create a moving in report when based on the moving in inspection – in line with the Danish Rental Act. If you did not create a moving in report, you risk that you cannot hold the tenant liable for refurbishing the rental property.

If you need an overview over your liabilities as a landlord, you can find it here.

3. Invite the tenant to a moving out inspection

If you own more than one rental property, you must conduct a moving out inspection. It should take place two weeks after the tenant moved out – at the latest. The tenant should be invited, in writing, at least one week prior to the inspection unless you arrange a shorter notice with the tenant.

4. Conduct a moving out inspection when the tenant has moved

The moving inspection must be conducted at the time the tenant is invited to the inspection – even if the tenant does not show up. With DomuSpect, you can easily conduct the moving inspection digitally and add photo documentation.

5. Create a moving out report

If you use DomuSpect for your moving inspections, the moving out report is automatically created when you tap PDF. However, you should remember that the tenant is not liable for refurbishment expenses that are not included in the moving out report.

6. Provide a moving out report for the tenant

You must provide the tenant with a copy of the moving out report – if possible, at the end of the moving out inspection. With DomuSpect, you can forward the report to the tenant digitally. Of course, you need access to the internet. When you have forwarded the report, the tenant can verify that they received the report with their signature in-app.

If the tenant is not present at the inspection, or in the case that they do not want to sign the report, it should be forwarded two weeks after the inspection – at the latest. Remember that you must document that you forwarded the report to the tenant.

Source: the Danish Rental Act §98